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EXEC PA TO CEO

Location:	Bellville, Cape Town, Western Cape, South Africa
Job Type:	Permanent
Posted:	1st Oct 2009
Closing Date:	29th Oct 2009
Posted By:	N T Ngigi Consulting
Details:
EXEC PA TO CEO The purpose of this role is to is to assist the CEO with related personal assistant duties. The incumbent will be responsible for:- • Diary management • Schedule meetings • Assist with preparation of meetings • Co-ordinate events, meetings, workshops, conferences, road shows, strategic planning sessions, team buildings, year end functions • Make travel arrangements • Control and check expense claims for Executive's authorisation • Prepare and check invoices and arrange for payments • Take and type minutes and EXCO meetings / notes at meetings / workshops • Attend to all general office administration duties • Stand in on telephonic and written communications (including e-mail) in absence of Executive, either on own initiative or on referral • Maintain confidentiality at all times The applicant should meet these requirements:- • Grade 12 qualification or NQF equivalent • 1-2 year Secretarial Certificate or Diploma • Minimum of 5 years experience in a personal assistant position of which 2 years must include a personal assistant at a senior management level • High level of computer literacy (Excel, Word, PowerPoint and Outlook) Competencies • Achievement orientation • Concern for order, quality and accuracy • Initiative • Information seeking • Interpersonal understanding • Customer service orientation • Teamwork and cooperation • Analytical thinking • Self-control • Self-confidence • Organisational commitment • Flexibility

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